Privacy Policy

Effective Date: 01.07.2025

This Privacy Notice explains how Labena d.o.o., Verovškova ulica 64, 1000 Ljubljana, Slovenia, registration number 5699479000, VAT number SI76313131 (hereinafter: Labena, we, us), processes personal data in the context of our relationships with business partners.

This notice applies to individuals working for or representing our clients, suppliers, service providers, scientific collaborators, consultants, contractors, and other business contacts (Business Partners).

1. Categories of Personal Data We Process

We may process the following categories of personal data:

• Identification data (e.g. name, job title, company, professional contact details)
• Communication data (e.g. email exchanges, phone conversations, meeting notes)
• Contractual information (e.g. agreements, orders, delivery history)
• Professional background (if relevant for collaboration, e.g. CVs, publications)
• Compliance-related data (e.g. conflict of interest declarations, due diligence data)
• Technical data (e.g. access logs, IP address if interacting with our systems)

2. How We Collect Your Personal Data

We collect data directly from you or through your employer (e.g. via contracts, communications, meetings) and may also collect data from:

• Publicly available sources (e.g. company websites, publications, LinkedIn)
• Third-party service providers (e.g. compliance or risk databases)

3. Purposes of Processing

We process your personal data for the following purposes:

• Managing contracts and business relationships
• Communicating with you (e.g. responding to inquiries, coordination)
• Maintaining business records, invoicing, and logistics
• Conducting due diligence, audits, or compliance checks
• Marketing of relevant Labena services (B2B only)

4. Data Sharing and International Transfers

We may share your personal data with:

• Our affiliates and subsidiaries
• Trusted third-party service providers, such as IT or compliance support
• Authorities where required by law

We ensure that all data transfers comply with applicable data protection laws and, where necessary, are protected by appropriate safeguards (e.g. Standard Contractual Clauses for transfers outside the EU/EEA).

5. Data Retention

We retain your personal data only for as long as necessary for the purposes for which it was collected or as required by applicable law (e.g. tax or contract retention periods).

6. Your Rights

Under applicable data protection laws (including GDPR), you may have the right to:

• Access your personal data
• Rectify inaccurate or incomplete data
• Erase your data (“right to be forgotten”)
• Restrict or object to processing
• Data portability (where applicable)
• Lodge a complaint with a data protection authority

You can exercise your rights by contacting us at: info@labena.si

7. Data Security

We implement appropriate technical and organizational security measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction.

8. Contact Us

For any questions about this Privacy Notice or your data protection rights, please contact:

Labena d.o.o.
Verovškova ulica 64
1000 Ljubljana, Slovenia
Email: info@labena.si
Website: https://www.labenagroup.com